RFP Score · Procurement & Bid Evaluation Every bid, judged against the RFP it answers.
- Evidence-based scoring
- Auditable bids
- Weighted rubric
Every technical, commercial and compliance response scored against your weighted RFP criteria, with a citation behind each score and a normalised, consensus-ready scorecard your auditor can defend.
- Days, not weeks
- Evaluation cycle on large, multi-package tenders
- Every score cited
- Each criterion linked to a line in the proposal
- One weighted rubric
- Technical, commercial and compliance on one axis
Why RFP Score
A spreadsheet or an expert panel. Neither leaves a trail.
Approach A
Spreadsheet scoring
Each evaluator fills in a grid by hand. Weightings drift, scores are not comparable, and “why did this vendor win?” has no paper trail.
Approach B
Consulting or expert panel
An expert panel scores in a room. It is costly and slow, and gives a point-in-time opinion you cannot re-run when the scope or vendor set changes.
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RFP Score
An AI rubric scores every proposal against your criteria, with a citation behind each score and a full audit trail. Consistent, explainable and re-runnable.
How it works
How RFP Score runs.
/ 01
Ingest
RFP criteria and vendor proposals ingested as PDFs.
/ 02
Extract
Requirements matched to the bid text that answers them.
/ 03
Score
Weighted rubric applied, cited per criterion.
/ 04
Normalise
Evaluator consensus with outlier and bias flags.
/ 05
Rank & defend
A ranked shortlist plus the audit pack behind it.
See it on your own data
Watch RFP Score work on a real use case, in a 30-minute live demo.
Free. Then a scoped proof of concept at no cost, before you commit.
At a glance
RFP Score against the usual approaches.
Every score cited to the source proposal page
- Spreadsheet
- —
- Expert panel
- —
- RFP Score
- ✓
Consistent weighting across all evaluators
- Spreadsheet
- —
- Expert panel
- —
- RFP Score
- ✓
Technical, commercial and compliance on one rubric
- Spreadsheet
- —
- Expert panel
- ✓
- RFP Score
- ✓
Re-run instantly when scope or vendors change
- Spreadsheet
- —
- Expert panel
- —
- RFP Score
- ✓
Outlier and bias flags on inconsistent scoring
- Spreadsheet
- —
- Expert panel
- —
- RFP Score
- ✓
Full audit trail for procurement governance
- Spreadsheet
- —
- Expert panel
- —
- RFP Score
- ✓
✓ delivered · — not addressed.
Inside the solution
RFP Score, drawn out.
What you get
Outcomes you can hold us to.
Every technical, commercial and compliance response read against your weighted criteria
Each requirement scored with a citation back to the source page
A normalised, consensus-ready scorecard for the committee
Outlier and bias flags on inconsistent scoring
Instant re-runs when scope, weights or the vendor set change
A full audit trail your procurement governance can defend
Built for
- CPOs & procurement heads
- Tender & contracts teams
- PSU & government procurement cells
- Infrastructure & EPC bid teams
Industries
- Oil & gas refining
- Petrochemicals & chemicals
- EPC & turnkey projects
- Power & utilities
- Metals, mining & cement
- Public-sector & PSU tenders
Works with
- PDF proposals
- Weighted rubric
Free demo and no-cost proof of concept
Score one closed tender on evidence and compare it with what you decided.
One past tender · your rubric · no cost
The scope
- You pick a closed tender and share the RFP plus the bids received
- We build your weighted rubric and run the full evaluation
- You compare the cited scorecard with the decision you actually made
You provide
- One RFP document and the bid responses received
- Your evaluation criteria and weightings
- 60 minutes with an evaluator to calibrate the rubric
You get
- A normalised scorecard with a citation behind every score
- Outlier and bias flags across evaluation axes
- An audit pack you can put in front of a governance committee
FAQ · Deployment, data and cost
What buyers ask before they commit.
Have a question that is not answered here?
01Does AI decide who wins the tender?
No. RFP Score produces a cited, normalised scorecard; the committee decides. Its job is to make sure the scoring is consistent, evidence-based and defensible.
02How is a score justified to an auditor?
Every criterion is linked to the specific line in the proposal it was scored from, and the full evaluation is logged. “Why did this vendor win?” has an answer with a page reference.
03What happens when scope or the vendor set changes?
You re-run it. Change the weights, criteria or vendors and the whole evaluation regenerates — something a spreadsheet round or an expert panel cannot do without starting over.
04Can it handle multi-package tenders?
Yes. Technical, commercial and compliance axes sit on one weighted rubric — exactly where large multi-package tenders usually lose comparability.
05Where does it run?
In your environment or ours, as your procurement governance requires. Bid documents can stay inside your boundary for the whole evaluation.
06What can it change without us?
Nothing. It produces a cited, normalised scorecard. The committee scores, decides and signs; the engine never awards anything.
07Is our data used to train models?
No. Tenders and bids are commercially sensitive. They are used for your evaluation only.
08What does it cost after the first tender?
Scoring one closed tender is free as a no-cost proof of concept (PoC). Production is priced per tender or per annual programme — scoped on the call.
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Score your next tender on evidence.
Book a free demo of RFP Score, or scope a no-cost proof of concept (PoC) on your own data. A senior engineer replies within one business day.